Recruitment Management Software
for Healthcare Support Agencies
in Birmingham (B26)

In Birmingham’s B26 postcode, the healthcare support sector employs over 12,000 agency‑staffed workers across NHS trusts, private home‑care providers and mental‑health charities, creating a fiercely competitive market where agencies must fill 150+ vacancies each week to meet the city’s ageing population and post‑COVID staffing shortages. Agency owners face a dense regulatory web: the Agency Workers Regulations (AWR) demand continuous “pay‑as‑you‑go” parity reporting, Right‑to‑Work checks must be refreshed every 12 months for the city’s diverse migrant workforce, GDPR mandates encrypted candidate records for every NHS Birmingham and Birmingham Community Healthcare Trust contract, and HMRC payroll rules require real‑time submission of PAYE and NIC data for seasonal surge staff. Failure in any of these areas triggers fines that can exceed £30,000 per breach, threatening both reputation and cash flow.

Day‑to‑day, Birmingham recruiters juggle fragmented tools—spreadsheets for timesheets, separate invoicing software, manual Right‑to‑Work uploads, and scattered WhatsApp groups for each client site—leading to an average of 4 hours lost per recruiter per day on data entry and compliance checks. Our all‑in‑one ATS + CRM platform consolidates candidate sourcing, automated eligibility verification, and AI‑driven matching against Birmingham’s NHS Birmingham and private care contracts, while a built‑in invoicing engine syncs with HMRC’s Real‑Time Information (RTI) to generate compliant payroll reports instantly. Integrated WhatsApp Business API centralises client and worker communication, tagging each conversation to the relevant job order, so agencies can dispatch shift confirmations, send updated Right‑to‑Work documents, and capture approved timesheets without leaving the system—cutting administrative overhead by up to 60 % and freeing recruiters to focus on filling the city’s critical care roles.